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Position: R&D and New Client Project Co-Ordinator

Location: Johannesburg – Rosebank
Department: Cquential
Discipline: Project Management
Reports to: Operations Executive

Purpose Statement

The purpose of this role is to ensure the coordination and completion of Cquential projects on time, within budget and within scope. Work under and with the Operations Executive to oversee all aspects of the projects, set deadlines, assign responsibilities, monitor, summarize progress of projects and responsible for the projects administrative tasks. To direct the work of others through projects coordination, while relying on experience and judgement to plan and accomplish business and customer goals. Ultimately to enhance organization reputation by accepting ownership for accomplishing new and existing requests. Continually explore opportunities to add value and improve delivery.
Objectives
Responsibilities
Knowledge required to do the Job
Skills / Abilities required to do the Job
Personal Attributes required for this Job
Outputs required

Develop and
maintain the project
plan

Activities
Develop detailed project plans under guidance of operations executive and monitor and track progress on a daily basis
Manage changes to project scope and project schedules using appropriate verification processes
Develop comprehensive project plans to be shared with clients and stakeholders
Measures
Detailed project plans are created, aligned to standard templates and agreed with signoff, by stakeholders
Ensure that the plan is up-to-date on a daily basis, tracking progress on all deliverables
Clients and stakeholders are constantly informed of project status and progress
0 %
Weight
Outputs required

Manage and control
project delivery

Activities
Oversee all aspects of the projects, set deadlines, assign responsibilities, monitor and summarize progress of projects.
Track project performance and analyse successful completions of short and long term goals
Report and escalate red flags to operations executive and account manager as needed
Measures
Ensure projects are delivered on time, within scope and within budget
Ensure R&D Projects are well planned and meet deadlines
Project delivery on time and within budget target 95%
Timeous addressing of issues to ensure client satisfaction
0 %
Weight
Outputs required
Manage and control all project and project team documentation
Activities
Create and maintain comprehensive project documentation
Prepare management reports on time at the end of the week (project status reports)
Develop spreadsheets, diagrams and process maps to document needs and continually deliver improvements in way of work
Measures
Ensure all required project documentation is maintained
Ensure the appropriate documents are always available to the specified stakeholders

Ensure accurate project reports are
available:

  • Productivity statistics / timesheets up to date and accurate on a weekly basis across the team
  • Project status reports
  • Project progress reports
  • Monthly billing reports – 95% accuracy
0 %
Weight
Outputs required
Manage project resources efficiently and effectively
Activities
Coordinate internal resources and 3rd parties/vendors for a flawless execution of projects
Delegate project tasks based on agreed team members and consultation with team Leaders
Report on and review staff capacity based on workload and future projects
Support junior project coordinator to deliver on project management/administration deliverables
Manage strong relationships with the team, AM and customers
Track expenses and leave schedules
Measures
Ensure resources availability and allocation for optimal delivery
Clearly defined goals and tasks have been set per project for team

Measure project team’s performance using appropriate methods and technologies

Motivates project team to surpass project goals
Strong and trusting relationships are developed and maintained with regular communication, updates and contact

Dealings are conducted in a professional manner Potential conflicts are escalated timeously
0 %
Weight
Outputs required
Grow own skills and knowledge and ensure CQ administration requirements are met
Activities
Use and continuously develop project management skills
Internal admin items are accurate
Measures
Up-to-date & accurate performance agreements

Demonstrates the will to learn Constantly Implements what has learned

Continued growth in job
Up-to-date timekeeping/leave records
0 %
Weight

Closing date: 25 April 2021

In line with ATG’s commitment to Employment Equity, preference will be given to suitable BBBEE candidates.

Applicants must send CV, Transcript, and Qualifications to

Visit Our Office

4th Floor Rosebank Mall Offices Corner Cradock Avenue and Baker Street Rosebank

Call Our Office

Office Telephone: +2711-712-1300

Email Us

Office Email: info@cquential.com